Join the Shaping Team: Volunteer Executive Assistant to the Board

Shaping Portsmouth

At Shaping Portsmouth we are looking for a volunteer Executive Assistant to support our Board of Directors.

This is a volunteer role. As Executive Assistant you will report to the Co-Chairs of the Board and the CEO, and will:

  • arrange and attend the quarterly Board meetings 
  • organise Board papers
  • produce the Board meeting minutes and actions
  • chase up the actions
  • ad-hoc activities in-between board meetings.


We require an organised, motivated and enthusiastic individual seeking an opportunity to support the vital work of Shaping Portsmouth. 

The level of confidentiality required is significant and whilst a Non-Disclosure Agreement may not be necessary, the discretion required will be to that level.

The successful candidate would be expected to be in role for at least two years, supporting eight meetings, in order for both the candidate and Board to get value out of the appointment. However, as it is a volunteer role the Board understands that circumstances may change, and can be flexible if the candidate needs to step down early. Likewise, the position could continue past the two years if the relationship is working.

To apply, please send a CV and covering letter to

The closing date for applications is Thursday 30th September 2021.

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